A Year with Kanban

A testimony from Our Client

Omar Msaddi
SAFe Agile Coach | I help Scrum Masters secure their first 6-figure job


Over the past year, my journey with Kanban has been transformative, revolutionizing the way I approach project management. Adopting Kanban principles and practices has allowed me to streamline workflows, increase efficiency, and drive continuous improvement. In this article, I will share my experience using Kanban for a year and how it has shaped my evolution as a project manager.

Visualizing Workflows and Gaining Clarity

From day one, Kanban provided me with a visual representation of my work. The Kanban board became my go-to tool for understanding the flow of tasks and tracking progress. By visualizing work in columns such as “To Do,” “In Progress,” and “Done,” I gained clarity on project status, identified bottlenecks, and ensured smooth task progression.

Limiting Work in Progress and Enhancing Focus

One of the most impactful lessons I learned with Kanban was the importance of limiting work in progress (WIP). Setting WIP limits prevented me from taking on too many tasks simultaneously, promoting focus and reducing multitasking. This not only increased productivity but also improved the quality of my work as I could dedicate sufficient time and attention to each task.

Continuous Improvement and Learning Culture

As I embraced Kanban, I developed a culture of continuous improvement and learning. Regular retrospective meetings allowed me to reflect on my work processes, identify areas for improvement, and implement changes. By actively seeking feedback, adapting my workflow, and experimenting with new approaches, I evolved and refined my project management practices.

Data-Driven Decision-Making and Optimization

Kanban’s emphasis on metrics and data-driven insights became an integral part of my decision-making process. Analyzing cycle times, lead times, and throughput allowed me to identify patterns, optimize workflows, and make informed decisions. By leveraging these insights, I was able to fine-tune my work processes, eliminate bottlenecks, and achieve greater efficiency.

Collaboration and Communication Amplification

Kanban encouraged collaboration and improved communication within my team. Daily stand-up meetings became an essential ritual for synchronizing efforts, sharing updates, and addressing any challenges. The transparency of the Kanban board and its accessibility to team members fostered a sense of shared responsibility, trust, and enhanced collaboration, resulting in improved outcomes.

Adapting to Changing Priorities and Flexibility

Kanban’s flexibility became invaluable when facing shifting priorities or evolving project requirements. As new tasks emerged, I could easily adapt my workflow, reprioritize, and allocate resources accordingly. The Kanban framework empowered me to embrace change with ease, ensuring that I could respond effectively to evolving project needs.

Empowering Team Members and Encouraging Autonomy

By using Kanban, I empowered my team members to take ownership of their tasks and make decisions independently. The transparency of the Kanban board allowed team members to understand the bigger picture, self-organize, and contribute proactively. This autonomy fostered a sense of empowerment, ownership, and accountability, leading to greater engagement and improved outcomes.

Achieving Flow and Delivering Value

With Kanban, I became more focused on achieving a steady flow of work and delivering value incrementally. Embracing small batch sizes, shortening cycle times, and reducing waste allowed me to accelerate feedback loops and achieve quicker value realization. This shift in mindset enhanced customer satisfaction and enabled me to deliver high-quality results consistently.

My year-long journey with Kanban has been a remarkable evolution in my approach to project management. By visualizing workflows, limiting work in progress, embracing continuous improvement, and fostering collaboration, I have become a more efficient and effective project manager. Kanban’s principles of transparency, flexibility, and data-driven
decision-making have empowered me to optimize processes, adapt to change, and
deliver exceptional outcomes. Embrace Kanban as a powerful framework, and
experience the evolution and empowerment it brings to your project management journey.